In order to operate the company’s recruitment process, we will collect and store personal information you provide to us via recruitment agencies or by sending your CV to us directly. When you apply for a specified vacancy [or send us your details on a speculative basis] you will be providing certain information about yourself to the company.
What information do we hold and process?
- Name, address and contact details including email address and telephone number(s).
- Skills, experience and employment history with previous employers.
Why does the company collect and process this data?
For legitimate business interests when establishing suitability for the vacant role, and on a legal basis as not to discriminate against job applicants on the grounds of any protected characteristics.
We will always balance your right to privacy where we use your data for our own legitimate business interests.
Who has access to this data?
Throughout the recruitment and selection process your data will only be accessible to the recruitment administrator and managers and individuals involved in the recruitment for the specific vacancy.
The company may also share your data with third parties in order to:
- Obtain pre-employment references from previous employers with your consent
- Obtain employment background checks from third party providers
How long does the organisation keep your data?
For unsuccessful applicants your contact details, CV and any interview notes will be deleted from the closure of the vacancy or as soon as reasonably practicable following confirmation that your application has been unsuccessful.
For successful applicants, all data gathered throughout the recruitment process will form part of your employment details and are covered by their own privacy notice.
How does the company protect your personal data?
The company takes the security of your data seriously. There are internal policies and controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by its employees in the performance of their duties.
Where the company engages third parties to process personal data on its behalf, they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of the data.
You have the right to know what personal data we hold about you and to be provided with a copy and to have any inaccurate information corrected. You may also have rights to restrict some of the processing we have described above or withdraw any consent you may have given us. If you have any questions about this or would like to exercise your rights, please contact us at the through the details below.
If you have any questions about this Data Privacy Notice or your data or if you wish to complain, please contact firstname.lastname@example.org and we will deal with your request.
You are also able to complain to the Supervisory Authority whose details can be found here www.ico.org.uk.